Planning an event in Dubai? Then you know that meticulous organization and flawless execution are essential for success. And while stunning venues and creative concepts are crucial, it’s often the people who truly bring an event to life. Your event staff are the face of your brand, the facilitators of smooth operations, and the creators of memorable experiences for your guests. How to hire event staff?
That’s where Lava Event Agency steps in. With our deep understanding of Dubai’s dynamic event landscape and access to a diverse pool of talented professionals, we can help you assemble a winning team. But even with a trusted agency like Lava by your side, understanding the key elements of successful event staffing is essential.
In this article, we’ll share 10 expert tips to guide you through the process, ensuring you find the perfect personnel to elevate your Dubai event. From defining your needs with laser precision to fostering a positive work environment, we’ll equip you with the knowledge to make informed decisions and create a truly outstanding event experience.
10 Tips for Selecting the Right Event Staff
1. Hire employees who represent your brand’s image.
If you want to find the perfect people, you must establish communication with them. The event crew you hire for your next seminar, promotion, conference, or expo must do more than simply smile and answer questions. They are the face of your brand, and if they are successful, they will help you develop new relationships with potential customers.
Failure to convey your ideas and aspirations may lead to the event staff representing you adversely. To determine whether your concepts are aligned, ask potential candidates how they plan to represent your brand or what strategy they would use.
2. Ask around for recommended agencies.
Nothing beats a reference from a friend or a reputable company. Before you begin looking for Events Staff in your region, why not ask around for suggested agencies? You’re probably not the first of your business acquaintances to organise a large-scale event. The firsthand knowledge of a close friend should make the selecting process simpler.
3. Determine Whether There Are Any Additional Benefits Available
Special events workers should have event planning expertise, good decision-making abilities, protocol knowledge, a positive and outgoing attitude, and the ability to negotiate with musicians, contractors, and caterers. However, experienced event staffing firms may provide so much more.
For example, they may gain personal knowledge of your items in order to educate potential buyers, or they could interact with your audience in novel ways. You should keep a watch out for these ‘additional bonuses’, since they have the potential to impact how your next event is perceived.
4. Hire staff who will work well with existing team members.
Before choosing an Events Staff agency, you should examine the members of your team who will be working with them. Remember that these teams must always operate together. Do they share the same mentalities? Will their personalities complement each other? Is your team satisfied with your decision?
These are questions you should have answers to before hiring, because there is nothing worse than trying to prepare an event with teams who don’t agree.
5. Select a service that caters to your specific needs.
Don’t even consider hiring event personnel unless you know the size, length, and audience of your event. Your needs will become evident once you have defined your goals. This can help you decide the optimal quantity of event staff. Consider your target audience’s gender, age, cultural variety, and level of experience.
You’ll want to hire event staff from similar backgrounds. Younger workers, for example, will do a far better job of engaging millennials at your event since they are more familiar with their behavioural habits.
6. Select People Who Have Worked in the Industry Before
Events staff with industry experience understands their target audience’s likes, expectations, and values. You should always hire people who have previously worked in your business since they understand the market better. Experience in a specific field may also indicate that the event crew has made valuable connections.
7. Interview and communicate with the event staff.
As with any job, you should conduct an interview with the event personnel to determine whether they are a suitable fit for your organisation. I would recommend having a brief phone discussion and scheduling a Skype call to get a sense of their personality. If you’re interviewing numerous organisations, make a checklist or list of potential questions.
Of course, some questions may differ, but it’s generally a good idea to ask about job experience, understanding of your company or product, important events, availability and flexibility, and desire to advocate for your brand.
8. Hire based on attitude, not looks.
Many businesses make the mistake of choosing event planners or employees solely on their appearance. While appearance is vital if you want to attract attention to your booth, it does not give you much to work with. Attitude, attitude, and experience are 100 times more significant than they appear. Statistically speaking, event staff chosen only for their appearance are less likely to provide the desired results. Read more on our blog on the relevance of culture for event crew.
9. Research the Agency Online
Open your browser and search for the agency you are interested in. Let’s be honest: in today’s world, what business doesn’t have a website or at least a Facebook page? Take a look at the agency’s information, past work, feedback, and personnel. Have their photographs and resumes been updated? Are they active online? The internet image of an agency mirrors its actions in real-life or formal situations.
10. Get the logistics right and invest enough money.
The quality of the Events agency you employ is directly connected to the amount of money you are willing to commit. You may believe that searching for event personnel on Craiglist is a wonderful idea, but they will most likely not exceed, or even meet, your criteria and expectations. I recommend partnering with a professional staffing organisation that has a demonstrated track record of success, even if it means stretching your budget a little.
Think and Decide
Don’t take too long to make a decision. An event requires extensive organisation and execution, and delaying your decision for more than two weeks can yield bad outcomes. When employing the company, make sure you get the logistics perfect. Discuss the number of guests, sort of event, goal, venue, event budget, and any other organisational details that the staff will require.
Finally, the event crew should function as an extension of your own team, precisely representing your brand’s image. Communication and respect are key for successful teamwork. Keep these suggestions in mind when hiring an Events Staff organisation, and you will undoubtedly have a positive experience.
Partner with LAVA events for your next event in the UAE!
At Lava Events, we combine cutting-edge event management services with exceptional expertise in hospitality, entertainment, and logistics to take each event to new heights of success. Whether you’re arranging a corporate event, wedding, or conference, our specialised staff in Dubai ensures that every detail is performed correctly, resulting in a seamless and unforgettable experience.
Contact us today to see how our customised event staffing solutions can streamline the planning process and bring your vision to life. Let’s use Lava Events and industry-leading best practices to make your next event a huge success!
